The Directors will be ultimately responsible for the activities of the organization and will delegate sections of responsibility to sub-committees, deputies, staff members or volunteers as they deem fit. The responsibilities can be grouped together as follows:

a) Meetings: To chair meetings; sign minutes; sign legal documents; appoint committees and deputies;

b) Administration: To keep relevant records and archives; record minutes, read minutes at meetings; ensure compliance with legislation; prepare regular activity reports; disseminate information where necessary.

c) Accounting: To keep good account of finances and assets of the organization; balance books of accounts; operate bank accounts; solicit for funds; keep financial records;

d) Financial Planning: To research appropriate funding sources and develop grant proposals for the organization; conduct feasibility studies on any new project area; ensure adequate cash flow and reserves are kept; to assess and manage all financial risks;

e) Publicity: To mobilize members; publicize the organization to potential volunteers and donors; prepare publications and reports to donors and other interested parties; develop and manage the organization’s website;

f) On-Site: To arrange maintenance and repair of property; procure such supplies and utilities as required; ensure the beneficiaries are met including food, clothing, cleanliness and to record and assess the medical condition of the children;

g) Staffing: To manage staff and volunteers; hire or take on employees or volunteers as required; to release or dismiss employees or volunteers when necessary; arbitrate and resolve staff disciplinary matters; comply with all employment legislation;

h) Other: Each director is also required, in addition to, or in the absence of any of the above responsibilities, to do the following: contribute thoughtfully to discussions regarding matters relevant to the organization’s objects; publicize the organization and it’s activities to potential volunteers and donors; and to liaise with the local community;

Meetings will be held regularly and will be carefully minuted. All records will be fully available to the directors. We will collaborate closely with the local Social Welfare Department, and maintain close links with other similar organizations in Tanzania.